Office & Travel Coordinator

  • Temporary
  • Bath, South West
  • Posted 7th December 2017
  • £18000 - £20000 per Annum
  • Ref: Office Coordinator
ArtisHR are currently recruiting for an Office Services and Travel Co-ordinator for an international organisation based in central Bath, this is initially a temporary role with a high possibility to become permanent in the new year. The role is paying £18-20,000 pa and full time.

Introduction

The Co-coordinator is responsible for the smooth, effective and safe running of their office, available facilities and for the UK based staff travel booking.

Responsibilities
*Greet visitors, vendors and guests at front desk and maintain visitor sign-in log, ensuring confidentiality of all visitors;
*Service the reception desk and the office switchboard where appropriate;
*Screens phone calls, enquiries and requests and handles them as appropriate;
*Deals with incoming and outgoing post and courier requests;
*Support Finance Department in the processing of local invoices and other tasks as requested or needed;
*Order business cards and nameplates as needed;
*Oversees the ordering and stocking of the office, kitchen and other supplies as required;
*Provide support to various departments with administrative tasks such as filing, copying, data input etc. as and when required;
*Ensure all new joiners have a DSE assessment organised and provide further advice if required on seating and VDU position;
*Keep records for and report on the Car Park usage, Short Term Business Visitors;
*Liaise with external suppliers including catering, accommodation, training providers, contract cleaners and general maintenance;
*Arrange travel, accommodation and related matters for the UK based staff;
*Any other duties as required by the business.

The above list of duties is not exhaustive. The role may require additional tasks or duties as directed by the business.

Essential Skills and Attributes
*Excellent interpersonal and communication skills;
*Excellent organisation and planning skills;
*Excellent written and spoken English
*Customer focussed;
*Very strong multi-tasking skills;
*Committed team player;
*Ability to prioritise tasks and to delegate when necessary;
*Adaptable and capable of operating unsupervised;
*Able to adopt a disciplined, logical approach to work;
*Flexible and pro-active approach (can do attitude to work);
*Enthusiastic, reliable and friendly;
*Computer literate and experience of the use of all Microsoft office products.

Hours of work
*Monday - Friday
9:00-17.30 with one hour lunch break

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